Trade and customs documentation
Commercial invoices, packing lists and shipment files checked before departure to prevent holds.
The problem
A single mismatch between invoice, packing list and weight is enough to hold goods and trigger extra costs.
Who it is for
Importing and exporting SMEs, freight forwarders, distributors and companies that ship goods regularly.
We handle document control and administrative preparation. We are not a licensed customs broker: declarations are filed or approved by authorised professionals in each country.
Deliverables
- Collection of commercial invoices and packing lists
- Checks on quantities, values, weights and references
- Required document presence checks
- Shipment file preparation
- Missing document alerts
- Held shipment tracker
Indicators tracked
- Files complete on first pass
- Document preparation time
- Inconsistencies caught before shipping
- Delays caused by documents
- Admin cost per file
Reference frameworks
Customs rules of the country concerned, Incoterms® 2020, carrier document requirements and local customs procedures. These are working frameworks and do not imply certification.
Choose your pack
Seven levels of engagement, from first assessment to multi-country rollout. Pricing quoted for your scope.
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START
Entry point and proof of value
Small portfolio and basic document control
- Included
- Invoice and packing list collection, required document checks
- Indicators tracked
- Files complete on first pass
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GROW
More operational depth
Fuller recurring service
- Included
- Checks on quantities, values, weights and references, file preparation, missing document alerts
- Indicators tracked
- Preparation time, inconsistencies caught
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SCALE
An industrialised service
Outsourcing with SLA and held shipment tracking
- Included
- Held shipment tracker, document QA, SLA
- Indicators tracked
- Cost per file, delays caused by documents
-
INVEST
Scope matched to value and volume
Volume model, per file
- Included
- Pricing based on shipment files
- Indicators tracked
- Volume processed, cost per file
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PROTECT
Stronger control and compliance
Document compliance and audit readiness, no regulated activity
- Included
- Completeness checks, evidence file, audit-ready file
- Indicators tracked
- % of complete files, exceptions resolved
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TRANSFORM
Digitisation and automation
Digitised document control
- Included
- Control workflows, automated alerts, process redesign
- Indicators tracked
- % automation, preparation time
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AFRICA
Adaptation and multi-country rollout
Adaptation to local African customs rules
- Included
- Country playbook, review by locally authorised professionals, support run from the DRC
- Indicators tracked
- Files per country
How we work
Every service follows the D³S²MI method.
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D
Discover
Understand the context, stakeholders, objectives and constraints.
Brief, initial mapping, scope
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D
Diagnose
Identify gaps, risks, inefficiencies and their causes.
Diagnosis, gap analysis, priorities
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D
Design
Design the service, workflow, controls and indicators.
Blueprint, SOPs, service architecture
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S
Structure
Put roles, tools, files and governance in place.
Operating model, RACI, tools, templates
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M
Monitor
Measure performance, compliance and exceptions.
Dashboard, reporting, alerts
-
I
Improve
Correct, automate and standardise.
CAPA, optimisation, automations
Let’s start with an assessment
Tell us about your context: organisation, country, project and timing. We come back with a proposed scope, deliverables and indicators.
Paris European office
66 avenue des Champs-Élysées, 75008 Paris, France
Kinshasa Operations base
Concession COTEX, 63 avenue Colonel Mondjiba, Gombe, Kinshasa, DRC
Contact
contact@evrysdbs.com
+243 823 531 844
+1 (571) 265-5279