Contractor compliance
Licences, certifications and COIs tracked in one register, with 30/60/90-day alerts and audit-ready files.
The problem
An expired licence, a missing COI or a non-compliant subcontractor can stop a job site or a contract with a general contractor.
Who it is for
HVAC, electrical, plumbing and maintenance contractors, ideally 10 to 100 employees, with several technicians and subcontractors.
An outsourced, AI-assisted back-office team: your files stay current without pulling your field crews off the job.
Deliverables
- Central licence and certification register
- OCR and automatic document extraction
- 30/60/90-day expiry alerts
- Supplier and subcontractor COI checks
- Missing document checks
- Compliance file per employee
- Compliance file per job site
- Weekly anomaly report
- Audit-ready compliance package
Indicators tracked
- % of valid documents
- Documents expiring within 30/60/90 days
- % of renewals on time
- Non-compliant employees
- % of COIs verified
- Audit preparation time
- % of documents verified automatically
- Monthly recurring revenue per client
- Gross margin per client
Reference frameworks
OSHA requirements, state and local licensing, COI, W-9, professional certifications, general contractor requirements and, for some HVAC work, EPA. These are working frameworks and do not imply certification.
Choose your pack
Seven levels of engagement, from first assessment to multi-country rollout. Pricing quoted for your scope.
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START
Entry point and proof of value
Initial compliance clean-up, base register and core alerts
- Included
- Licence and certification register, missing document checks, 30/60/90-day alerts
- Indicators tracked
- % of valid documents, expiring documents
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GROW
More operational depth
Recurring operations, OCR and weekly reporting
- Included
- OCR and automatic extraction, COI checks, anomaly report
- Indicators tracked
- % of renewals on time, non-compliant employees
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SCALE
An industrialised service
Multi-site compliance outsourcing with SLA
- Included
- Files per employee and per job site, audit-ready package, SLA
- Indicators tracked
- Audit preparation time
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INVEST
Scope matched to value and volume
Volume model, per employee or per job site
- Included
- Volume-based pricing of compliance files
- Indicators tracked
- Cost per file, volume tracked
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PROTECT
Stronger control and compliance
Permanent audit readiness and full control
- Included
- Complete compliance package, continuous control, evidence file
- Indicators tracked
- % of valid documents, critical exceptions
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TRANSFORM
Digitisation and automation
Fully digitised compliance
- Included
- Advanced OCR, automated alerts and renewals, process redesign
- Indicators tracked
- % verified automatically, time saved
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AFRICA
Adaptation and multi-country rollout
Compliance model adapted to local African requirements
- Included
- Country playbook, support run from the DRC
- Indicators tracked
- Clients per country
How we work
Every service follows the D³S²MI method.
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D
Discover
Understand the context, stakeholders, objectives and constraints.
Brief, initial mapping, scope
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D
Diagnose
Identify gaps, risks, inefficiencies and their causes.
Diagnosis, gap analysis, priorities
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D
Design
Design the service, workflow, controls and indicators.
Blueprint, SOPs, service architecture
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S
Structure
Put roles, tools, files and governance in place.
Operating model, RACI, tools, templates
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M
Monitor
Measure performance, compliance and exceptions.
Dashboard, reporting, alerts
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I
Improve
Correct, automate and standardise.
CAPA, optimisation, automations
Let’s start with an assessment
Tell us about your context: organisation, country, project and timing. We come back with a proposed scope, deliverables and indicators.
Paris European office
66 avenue des Champs-Élysées, 75008 Paris, France
Kinshasa Operations base
Concession COTEX, 63 avenue Colonel Mondjiba, Gombe, Kinshasa, DRC
Contact
contact@evrysdbs.com
+243 823 531 844
+1 (571) 265-5279